Word processing
Word Processing Concepts and Tools
- A word processing application is software used to create, edit, format, print and store text-based documents like letters, reports, and memos.
- Common examples of these tools include Microsoft Word, Google Docs, and Apple Pages.
- A word document can be saved as various file types such as .docx, .pdf, .txt, or .rtf, each serving different needs.
- Various fonts, sizes, colors, and styles (like bold, italic, underline) can be applied to the text content.
- Word processors offer spell and grammar checking features to eliminate common typing errors.
- Documents can be printed directly from the application or saved and shared electronically via email, cloud storage, or other sharing methods.
Formatting
- Word processors offer paragraph formatting options like alignment (left, right, center, justify), line spacing, indents, and bullet points.
- Headers and footers, along with page numbers, can be added to pages.
- Different types of text styles like heading styles and caption styles can be used to distinguish different parts of a document.
- Tables and charts can be inserted and formatted as per the requirement of the document.
- Images, shapes, smart art, and even videos can be integrated into the word documents to enhance its contents.
Advanced Features
- Mail merge is a powerful tool in word processors that allows for mass customisation of documents.
- Track Changes feature allows multiple users to edit a document and show their edits in different colours, which can be accepted, rejected, or modified.
- Comments and highlighting features can be used while reviewing a document for pointing out changes or areas of concern.
- Hyperlinks can be used within the word document to point to a website or another part of the document.
- Templates are pre-formatted documents that help in quickly creating professional looking documents.